Position Summary
The Procurement Specialist coordinates and executes purchasing activities across the organization, primarily for promotional merchandise, branded items, and game-day giveaways. This position serves as a key resource for departmental purchasing needs, managing vendor relationships, sourcing products and services, obtaining competitive pricing, coordinating purchase orders, and overseeing production, logistics, and delivery.
The role requires a hands-on, adaptable professional who can independently manage multiple procurement activities, collaborate with departments, identify cost-saving opportunities, and ensure purchases meet organizational standards, budgets, and deadlines. The Procurement Specialist will also help improve purchasing processes and maintain effective vendor relationships across the organization.
Essential Duties and Responsibilities
Promotional Merchandise Procurement
• Coordinate procurement for gate giveaways, season ticket member items, premium gifts, uniforms, signage, branded merchandise, and other promotional programs.
• Prepare and distribute preliminary requests for proposal to establish pricing and support item and vendor selection.
• Partner with internal stakeholders to confirm product requirements, quantities, budgets, timing, and final specifications.
• Issue and maintain purchase orders for each approved item and ensure supporting documentation is complete and accurate.
• Monitor production schedules, obtain required production photographs and quality-control documents, and follow up with vendors to keep orders on schedule.
• Escalate quality, cost, or timing concerns and help coordinate practical resolutions.
General Purchasing Support
• Support purchasing requests for supplies, equipment, services, and other operational needs beyond promotional merchandise.
• Obtain competitive quotations, compare pricing and commercial terms, and assist stakeholders with vendor selection.
• Coordinate purchase orders, approvals, delivery requirements, and supporting documentation for organizational purchases.
• Help consolidate purchasing activity, identify cost-saving opportunities, and promote consistent procurement practices across departments.
Freight, Warehousing, and Distribution
• Coordinate air freight for advance quality review when required and track international ocean freight from origin through U.S. delivery.
• Maintain tracking details, shipping documents, delivery dates, and status updates for each order.
• Coordinate with storage partners and Ballpark Operations on receiving, storage, staging, and delivery schedules.
• Confirm the quantities and timing of deliveries to stadium locations and gates and help resolve receiving discrepancies.
Vendor and Cross-Functional Coordination
• Serve as a day-to-day contact for suppliers, manufacturers, freight providers, and warehouse partners.
• Collaborate with stakeholders as applicable.
• Maintain clear project updates, decision logs, approval records, and communication across concurrent promotional initiatives.
Financial and Administrative Support
• Maintain vendor records, quotations, purchase orders, contracts, invoices, shipment documentation, and procurement files.
• Support budget tracking, invoice-to-purchase-order matching, receipt confirmation, and resolution of vendor billing discrepancies.
• Assist with vendor onboarding, compliance documentation, spend reporting, procurement process improvements, and other purchasing projects as assigned.
Qualifications
Required
• Bachelor's degree in supply chain, business administration, finance, operations, marketing, or a related field, or equivalent relevant experience.
• At least 2 years of experience in procurement, purchasing, promotional products, merchandise operations, logistics, project coordination, or vendor management.
• Strong organizational skills with the ability to manage multiple items, vendors, deadlines, and stakeholder requests at the same time.
• Proficiency in Microsoft Excel, Outlook, Word, and related business systems.
• Clear written and verbal communication skills, sound judgment, and consistent attention to detail.
• Ability to work a flexible schedule when needed to support deliveries, events, and game-day distribution.
Preferred
• Experience sourcing promotional products, apparel, branded merchandise, gifts, signage, or event-related materials.
• Experience with international production, ocean or air freight, warehouse coordination, and quality-control documentation.
• Experience using procurement, purchase order, inventory, or accounts payable systems.
• Experience in professional sports, entertainment, hospitality, retail, or another event-driven environment.
DISCLAIMER:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The duties listed do not represent an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
EQUAL OPPORTUNITY STATEMENT:
The Baltimore Orioles are an Equal Opportunity Employer. It is the policy of the Baltimore Orioles to ensure equal employment opportunity without discrimination or harassment on the basis of race (including hair textures, afro hairstyles, or protective hairstyles), color, national origin or ancestry, religion or creed, gender or sex (including pregnancy), age, disability, citizenship status, marital status, veteran’s status, genetic predisposition or carrier status, gender identity, sexual orientation, or any other characteristic protected by law.
The anticipated salary for this role is $50,000-$70,000 annually, depending on experience, plus bonus opportunity.
The Baltimore Orioles are committed to providing competitive pay and benefits for our employees.
The Baltimore Orioles provide generous benefits, including unlimited PTO, paid holidays, paid sick leave, health insurance (single and family), vision and dental coverage, life insurance, a 401(k) plan with a discretionary employer match, concession/merchandise discounts, free parking, and complimentary baseball tickets to home games.
This information is being provided in accordance with the Maryland Equal Pay for Equal Work - Wage Range Transparency law.
Posted: 10/27/2026