Receptionist

The Receptionist general duties include visitor management, incoming communications, mail/deliveries, administrative support and general office duties. This individual must project a professional image of the organization through in-person, electronic, and telephone interaction. 

This is a full-time, onsite position with regular office hours Monday-Friday from 9-5.

 

·       Answer all incoming telephone lines while delivering exceptional customer service

·       Check in all visitor information such as name, time in and out and business purpose

·       Greet all outside guests and announce their arrival to appropriate personnel

·       Assist with issuing and collecting badges to guests as necessary

·       Coordinate all courier/delivery activities and advise appropriate personnel of deliveries

·       Sorting & distributing mail

·       Maintain internal on-line office meeting software

·       Order office supplies and snacks and track inventory on a weekly basis

·       Main POC and assist with office troubleshooting for maintenance and equipment issues

·       Assist with various other office projects and administrative duties as assigned

·       High school diploma or equivalent (additional training or a degree in office administration is a plus)

·       Proficiency in use of Microsoft Office software and Internet

·       Ability to manage multiple tasks during peak periods

·       Effective verbal, written and interpersonal communications

·       Must have great people skills

·       Ability to maintain confidential and/or proprietary information

·       Working knowledge of main phone operation and receptionist activities

·       Ability to be consistently prompt and dependable in terms of attendance

·       Ability to maintain professional demeanor and appearance

·       Ability and desire to provide highest level of customer service to external and internal clientele