The Houston Texans are in a season of growth and are seeking an individual for the position of Office Services Coordinator.
Our Texans Teammate Habits:
- Dedication to the team
- Be adaptable
- Passion for work
- Win with integrity
- Own the outcome
The Texans CHARGE
Be Champions in Every Way by Cultivating Excellence and Fearlessly Evolving
Culture: We attract the best and brightest professionals by nurturing core ideals such as character, hard work, discipline, and teamwork. We reward performances and demand a total commitment to excellence and a will to win in everything that we choose to do.
Basic Function:
- Coordinate daily office operations to maintain an efficient, organized, and professional work environment.
- Serve as the primary point of contact for employees, guests, vendors, and business partners.
- Manage office supply inventory, ordering, vendor relationships, office equipment maintenance, and company vehicle requests.
- Oversee mail distribution, shipping, courier services, package tracking, and delivery operations.
- Support Office Services initiatives to ensure efficient day-to-day business operations across the organization.
Duties/Responsibilities:
- Perform routine maintenance checks on office equipment and coordinate service requests with vendors and repair providers in a timely manner.
- Sort, process, and distribute incoming and outgoing mail, including assisting departments with complex or high-volume mailing projects.
- Receive, log, and track incoming packages using the designated iPad application.
- Distribute expedited deliveries (including FedEx, UPS, USPS, Amazon, and other courier services) promptly to recipients.
- Maintain adequate inventory levels of general office supplies and ensure storage areas remain organized.
- Review and coordinate special-order office supply requests as needed.
- Perform general clerical and administrative duties related to mailroom and Office Services operations.
- Stock and maintain employee breakrooms, conference rooms, copy areas, and hospitality spaces with beverages, supplies, and other essential items.
- Maintain organization and cleanliness of Office Services supply areas, printer stations, and common spaces.
- Conduct routine inspections of company vehicles to ensure cleanliness, preventive maintenance, and operational readiness upon return.
- Accurately document daily tasks, deliveries, and vehicle activity using designated iPad applications.
- Assist with office moves, meeting setups, special events, and other departmental projects as assigned.
- Support home gameday operations and other Club events, including evenings, weekends, and holidays as required.
- Assist Club and Club staff in a professional manner on all Texans gamedays, LSSE Events, LOVB Volleyball Houston events and duties within the Business operations offices.
- Perform other duties and special projects as assigned by the Senior Office Services Manager.
This position requires regular, in-person interaction with Club personnel; therefore, job responsibilities must be performed onsite and are not eligible for remote work.
Skills Required:
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and iPad applications.
- Strong organization and time management skills with ability to prioritize and manage multiple and diverse tasks in a high-energy environment.
- Excellent organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Strong verbal, written, and interpersonal communication skills.
- Demonstrated customer service skills with a professional and positive attitude.
- Ability to establish and maintain effective working relationships with employees, vendors, and visitors.
- Strong attention to detail with the ability to meet deadlines while maintaining accuracy.
- Ability to maintain confidentiality and handle sensitive or proprietary information with discretion.
- Basic maintenance and assembly skills, including minor repairs, furniture assembly, painting, and similar office upkeep tasks.
- Ability to lift and move office supplies, equipment, and packages weighing up to 25–50 pounds, with or without reasonable accommodation. (Include this if it reflects the actual physical requirements of the role.)
- Flexibility to work evenings, weekends, and holidays as business needs dictate, including home gamedays and special events.
Education/Experience:
- High school diploma or equivalent required.
- Associate or bachelor’s degree from an accredited college or university preferred.
- Minimum one (1) year of experience in office services, facilities, mailroom operations, or administrative support preferred.
- Corporate mailroom or office operations experience preferred.
Title: Office Services Coordinator
FLSA Status: Non-Exempt
Department: Operations & Logistics
Reports to: Senior Office Services Manager
Please note that while resumes of all candidates will be considered, as a way for the Texans organization to acknowledge and reciprocate the tremendous support given the Team by local fans and the local community in general, qualified candidates with permanent addresses in the Houston metropolitan and surrounding areas will be given first consideration whenever possible.
If your skills and experience match our available position requirements, a Human Resources representative will contact you directly. Due to the volume of resumes received by the Houston Texans, we are unable to provide updates on the status of individual applications.
The Houston Texans organization is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.