Event Coordinator

Position Profile: Event Coordinator

Department: Corporate Events

Reports to: Director of Event Management

Status: Full-Time, Non-Exempt

Supervises: None

JOB SUMMARY:

Arrowhead Events is seeking a highly organized, service-focused Event Coordinator to support the planning and execution of corporate, internal, and special events at GEHA Field at Arrowhead Stadium.

This position serves as a primary point of contact for assigned clients and works closely with internal departments and external partners to coordinate event details from planning through execution. The ideal candidate is a strong communicator who thrives in a fast-paced environment, manages multiple priorities effectively, and is committed to delivering exceptional event experiences.

This position offers the opportunity to help create exceptional experiences in one of the most recognized sports and entertainment venues in the country. You will work alongside experienced venue professionals and contribute to a wide variety of corporate events, community programs, live entertainment, sporting events, and major stadium experiences.

ESSENTIAL ACCOUNTABILITIES:

• Plan, coordinate, and execute assigned corporate, internal, and special events.
• Serve as a primary contact for clients throughout the event-planning process.
• Conduct planning meetings and site visits to identify event needs, timelines, room setups, and operational requirements.
• Develop and distribute event plans, diagrams, timelines, setup instructions, and other event documentation.
• Coordinate event requirements with departments including operations, engineering, housekeeping, security, food and beverage, parking, audio/visual, IT, and event staffing.
• Communicate event updates and changes to clients, internal teams, and service partners.
• Provide on-site event management, troubleshoot issues, and ensure events are executed according to approved plans and venue standards.
• Assist with event billing, expense tracking, and financial reconciliation.
• Support Chiefs game days, concerts, soccer matches, festivals, and other major stadium events as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in event management, hospitality, business, communications, sports management, or a related field, or equivalent relevant experience.
• Two or more years of experience in venue management, event planning, hospitality, venue operations, or a related field.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple events and priorities simultaneously with strong attention to detail.
• Proficiency with Microsoft Office applications.
• Experience with AutoCAD, event management software, preferred.
• Ability to build strong professional relationships with clients, colleagues, vendors, and partners.
• Ability to work a flexible schedule, including evenings, weekends, holidays, and extended hours based on event needs.
• Experience in a stadium, arena, convention center, hotel, entertainment venue, or other public assembly facility.
• Familiarity with event production, audio/visual systems, room setups, and event financial reconciliation.

PHYSICAL REQUIREMENTS:

• Ability to perform routine office and computer-based work.
• Ability to walk throughout the stadium and surrounding event areas and stand for extended periods during events.