Athletics Philanthropy Specialist Associate

Champions Blue

Job Posting Title:

Athletics Philanthropy Specialist Associate

Requisition Number:

R-000005557

Department Name:

Fund

Work Location:

Joe Craft Center

Grade Level:

44

Salary Range:

$43,888.00 - $70,075.00

Type of Position:

Regular

Position Time Status:

Full time

Equivalency Link

https://hr.uky.edu/employment/working-uk/equivalencies

Shift:

Flex (United States of America)

Job Description:

Job Summary

Responsible for executing philanthropy activities and donor engagement initiatives within the athletics development program, supporting identification, qualification, solicitation and stewardship of major gift prospects ($25,000+) and other donors. Collaborates with gift officers, alumni/student-athlete relations and advancement teams to develop strategic communications, research donor profiles, manage ticketing and travel logistics for donor experiences and support fundraising operations. Applies intermediate professional expertise under moderate supervision to manage project workflows, handle data systems and communications and contribute to institutional revenue goals.

All University of Kentucky Athletics Department employees are required to conduct themselves in accordance with the rules, regulations, and policies of the National Collegiate Athletic Association (NCAA), the College Sports Commission (CSC), the Southeastern Conference (SEC), the University and any other applicable regulatory body.

Essential Functions

• Conducts prospect research and analysis of biographical and financial information to support athletics major gift fundraising efforts.

• Collaborates with the Senior Associate Athletic Director for Development, Associate Athletic Director for Development and K Fund staff to develop and implement donor cultivation, solicitation and stewardship strategies.

• Manages donor relation communications and logistics for athletics donor experiences including travel, accommodations, special events and postseason game access.

• Oversees the athletics ticketing Customer Relationship Management (CRM) and database operations (Ticketmaster-Archtics); processes ticket and donation transfers, reconciles data with the university advancement database and ensures accurate donor records.

• Maintains and manages memberships and affinity donor programs (“110% Club,” Big Blue Initiative) and coordinates locker room tours, donor gifts and memorabilia projects.

• Manages and creates content for athletics charity and fund social media platforms, aligning with department brand and engaging donors and alumni.

• Prioritizes and completes special projects related to donor stewardship, recognition programs and advancement initiatives as assigned.

• Balances and reconciles monthly donation and pledge activity for the athletic development unit and ensures reporting accuracy to the Advancement Office.

• Manages the annual parking waitlist for high-demand athletics donor parking and assists in donor communication materials production.

• Manage the monthly invoicing process and payment process for pledges

• Create and send all K Fund marketing, invitation, informative emails coming from TM One Engage

• Performs other duties as assigned.

Education Requirement: Bachelor’s degree

Experience Requirement: 0-2 years of experience

An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures: N/A

Working Conditions

A. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (<10% of the time)

B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never

C. Standing or walking with objects up to 10lbs: 2. Occasional (<10% of the time)

D. Standing or walking with objects up to 25lbs: 1. Never

E. Sitting at computer workstation for extended periods: 4. Regular (>50% of the time)

F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. Never

G. Repetitive motion: 4. Regular (>50% of the time)

H. Working at heights above 4 feet: 1. Never

I. Working in confined spaces: 1. Never

J. Risk of injuries from use of equipment on the job: 1. Never

K. Job-related travel: 2. Occasional (<10% of the time)

L. Loud noises: 1. Never

M. Temperature extremes: 1. Never

N. Hazardous chemicals and fumes including waste: 1. Never

O. Radiation: 1. Never

P. Burns: 1. Never

Q. Cuts/Punctures: 1. Never

R. Bloodborne/airborne pathogens: 1. Never

S. Recombinant DNA or viral vectors: 1. Never

T. Combative/violent people: 1. Never

U. Animal handling (including carcasses): 1. Never

V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time; performing tasks with regular repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; and occasional lifting, pushing and/or pulling of objects up to 50 pounds or standing or walking with objects up to 25 pounds.

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

 

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

 

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.